# What Bookings does

> The club's courts and tables: the office calendar, the booking list, closures, members booking online, guest fees and the foyer court board.

Who this is for: Anyone with “See all bookings” or “Make and change any booking” or “Book courts for yourself” (by default: Administrator, Head Coach, Casual Staff, Reporting, Member).
Last checked in release 2026.10.23, on 23 October 2026.
Source: https://sportsclubos.net/help/bookings/overview/

Bookings keeps every court and table the club hires out: squash and tennis courts, snooker tables, or whatever sports your club has set up. Each court or table can be booked for one person or group at a time, in quarter-hours. Two people can never book the same court at the same time: the second is refused, however close together they press. The office books for anyone, members book for themselves online, and a board in the foyer shows the day.

## Who uses it

- **The club office** makes, moves and cancels bookings for anyone, sets up weekly bookings and closes courts. The Administrator, Head Coach and Casual Staff roles can by default.
- **Committee members and others who read the figures** can see every booking without changing them. The Reporting role can by default.
- **Members** book, change and cancel their own courts online, under the club's booking rules. Every member with a login can.

Your club can change who does what on Roles & permissions.

## Its pages

| Page | Where | What it is for |
|---|---|---|
| **Calendar** | Club > Bookings > Calendar | One day, a column per court or table. Make, change and cancel bookings, and see closed times. |
| **Booking list** | Club > Bookings > Booking list | Bookings over a range of dates as a table, with filters, saved filters and a spreadsheet download. |
| **Closures** | Club > Bookings > Closures | Times when courts or tables cannot be booked: repairs, resurfacing, events. |
| **Make booking** | Me > Make booking | A member's own bookings, made and changed under the club's rules. |
| **Court board** | Opened on a screen in the foyer, no sign-in | The day's bookings for one sport, with free times marked **AVAILABLE**. |
| **Booking rules** and **Sports & courts** | Admin > Settings | How far ahead members can book, how long, how many, guest fees, peak times, the sports and their courts. |

## The words it uses

- **Booking type**: what a booking is for, shown by its colour on the calendar: **Member booking**, **Public / non-member**, **Club booking**, **Coaching**, **Competition**, **Junior program** or **Maintenance**.
- **Booked for**: the member the booking is for. A booking with no member has a **Description** instead, such as "Pennant practice".
- **Web** and **Staff**: whether a member booked it online or the office made it. On the calendar an online booking says **portal**.
- **Weekly**: one of a run of bookings made with **Repeat weekly**.
- **Closure**: a time when a court or table is out of use. Closed times cannot be booked.
- **Guests**: non-members playing with a member. Each adds a guest fee to the booking.

## What it connects to

- **Members:** a booking is for a member on the member list. Online booking is open only while a member's membership is current.
- **Classes:** a class held on a court books that court for the session, as a **Coaching** booking.
- **The till:** court or table time sold at the till is a real booking. Guest fees from the day's bookings are listed on the till under **Owing today**, to be paid there. See [Sell court time and take guest fees at the till](https://sportsclubos.net/help/pos/courts-and-guest-fees/index.md).
- **Functions:** a confirmed function that uses courts closes them for its time.
- **TVs and displays:** each sport's court board can be put on any of the club's TVs. See [Set up a TV and choose what it shows](https://sportsclubos.net/help/displays/set-up-a-tv/index.md).
- **Reports:** bookings and court use are counted in the reports and on the Dashboard.

## What it does not do

- A closure does not cancel bookings already made in its time. It lists them, for the office to move or cancel.
- A booking cannot be moved to another day. Cancel it and book the new day.
- Nothing is emailed or texted about a booking: no confirmation, reminder or notice of a closure.

> **Not built yet:** Sports Club OS does not take card payment for bookings or guest fees online. Guest fees are recorded on the booking and paid at the club. See [Guests and guest fees](https://sportsclubos.net/help/bookings/guests/index.md). For the rest of what is not built, see [what is not built](https://sportsclubos.net/help/reference/not-built/index.md).

## Articles

- Tasks for the office: [Make a booking for someone](https://sportsclubos.net/help/bookings/book-for-someone/index.md), [Move or cancel a booking](https://sportsclubos.net/help/bookings/move-or-cancel/index.md), [Make a booking repeat weekly](https://sportsclubos.net/help/bookings/repeat-weekly/index.md), [Close courts for an event or repairs](https://sportsclubos.net/help/bookings/closures/index.md), [The booking list and its filters](https://sportsclubos.net/help/bookings/booking-list/index.md).
- Tasks for members: [Book a court (members)](https://sportsclubos.net/help/bookings/book-a-court/index.md), [Change or cancel your booking (members)](https://sportsclubos.net/help/bookings/change-your-booking/index.md).
- How it works: [Guests and guest fees](https://sportsclubos.net/help/bookings/guests/index.md), [Booking rules, sports and courts](https://sportsclubos.net/help/bookings/booking-rules/index.md), [The court board in the foyer](https://sportsclubos.net/help/bookings/wallboard/index.md).
- Questions: [Why can't a member book that court?](https://sportsclubos.net/help/bookings/q-cant-book/index.md)