# Make a class and put it on the timetable

> Put a class on the timetable in three steps: what it is, when and where it runs, and its prices and booking rules, with clashes shown before you save.

Who this is for: Anyone with “Run classes” (by default: Administrator, Head Coach).
Last checked in release 2026.10.23, on 23 October 2026.
Source: https://sportsclubos.net/help/classes/make-a-class/

**New class** puts a class on the timetable: one you already have at another time, or a new kind of class. It takes three short steps, and nothing is shown to members until you save.

## Before you start

- You need to be able to run classes. The Head Coach can by default.
- The coach must be on the coaches list, and an outside business on the providers list: see [Providers, coaches and who collects the fees](https://sportsclubos.net/help/classes/providers-and-coaches/index.md).
- For a class that runs for a term, make the term first: see [Terms and enrolment](https://sportsclubos.net/help/classes/terms-and-enrolment/index.md).

## Step 1: What

1. Open Club > Classes > Timetable and press **New class**.
2. Press one of the classes you already have. Its photograph, length, places and prices come with it.
3. Or press **A new kind of class** and fill in its **Name**, **Category**, who it is **Run by**, **In one line: what is it?**, **Photograph**, **Length, minutes**, **Places** and **Who it is for** (**Everyone**, **Adults** or **Juniors**).
4. Press **Next**.

## Step 2: When and where

1. Choose the **First day**, the time it **Starts** and the **Coach**. The coaches listed are the ones who work for the class's provider.
2. Under **Where: one place or several**, press the courts or rooms it uses. A squad on two courts uses both.
3. Under **Repeats**, choose **Never**, **Daily**, **Weekly**, **Fortnightly** or **Every 4 weeks**.
4. Under **Booked a session at a time, or all at once?**, choose:
   - **A session at a time**: people book each session.
   - **For a term**: people enrol once for the term. Choose the **Term**, the **Fee for all of it**, the **Stage** if it is on a junior pathway, and **A name for this group**. Tick **One session can be booked on its own as well** to let people book single sessions too.
   - **As one course**: a course or a camp enrolled in once, with its fee for all of it.
5. Under **Ends**, choose **Never**, **On a date**, **After a number** of sessions, or **For the term**.
6. To leave out a date (a public holiday, say), choose it under **Dates to skip** and press **Skip this date**.

**What this will do** says the class in a sentence, for example **Every Friday at 6pm from 16 October, until it is stopped. 45 minutes, 12 places.**

![The New class panel at Step 2, When and where: First day 16/10/2026, Starts 6:00 PM, Coach Priya Raman, Where with Studio chosen, Repeats Weekly, Booked a session at a time, Ends Never, Dates to skip. Beside it, What this will do: "Every Friday at 6pm from 16 October, until it is stopped. 45 minutes, 12 places." and "No clashes: the place and the coach are free on every date."](https://sportsclubos.net/help/img/classes-new-class-1600.webp)
*What this will do says the class in a sentence, and any clash shows here before you save. Shown in release 2026.10.29 · Classes · as a Head Coach.*

Clashes are shown here as soon as there is one, in words, for example a court already booked by a member on some of the dates. A clash of place says **Choose another place or time.** and cannot be saved. A coach in two places at once says **This can still be saved.** When there is none, it says **No clashes: the place and the coach are free on every date.**

7. Press **Next**.

## Step 3: Price and rules

1. Under **Prices**, each price is a sentence, for example **$24 a session for any member**. To add one, choose **A fee a session**, **Included** or **A fee for the whole program**, type the amount, choose who it is for (**everyone**, **any member**, **these memberships** or **non-members**), and press **Add this price**. **✕** takes a price off. A class with no price cannot be booked.
2. Under **Passes accepted**, tick the passes that can be used for it.
3. Under **Booking rules: each is off until wanted**, switch on the ones the class needs and set the number:
   - **Booking opens**: a number of days before the session. Off: people can book any time.
   - **Booking closes**: a number of minutes before the start. Off: up to the start.
   - **Free cancelling until**: a number of hours before. After that it is a late cancel.
   - **Waitlist**: how many people can wait. Off: a full class just says Full.
   - **Minimum to run**: how many it needs, and how many hours before the coach is asked. Nothing is cancelled automatically.
4. **What a member will see** shows the class's row as it will appear, with its price and its rules in words.
5. Press **Save and show members**, **Save as hidden** (members cannot see it yet), or **Keep as a draft**.

The message says **Saved. Members can see it now.**, **Saved as hidden: members cannot see it yet** or **Saved as a draft**. A draft is listed under the things that need the office, with **Open it**, until it is saved or deleted with **Delete this draft**.

When you add a time for a class you already have, the prices, passes and rules you set apply to that class everywhere it is on the timetable.

> **Your club decides:** whether prices are typed including or excluding GST. The fee field's label says which.

## Change a class's words or who can see it

On Club > Classes > Providers, **Classes**, press **Change** beside the class to change its name, the line for the timetable, the full description, what to bring, the photograph, **Who can see it** (**Everyone, and the public page**, **Members only**, or **Hidden: only the people in it**), who it is for, who it is open to (**Members and visitors** or **Members only**), the youngest and oldest ages, **First session free** and **By invitation only**. Prices and booking rules are changed from **New class**: choose the class again.

To change one session, or this session and all after it, see [The office timetable and its alerts](https://sportsclubos.net/help/classes/office-timetable/index.md).

## Sessions ahead

Sports Club OS makes the sessions of a repeating class eight weeks ahead, or to the end of its term, and keeps making them as time goes on. A session you have changed by hand is never overwritten by the class's own times.

> **Not built yet:** uploading a photograph of your own. Choose one of the photographs offered. Private lessons cannot be put on the timetable.