# The public venue page and enquiry form > What visitors see on the club's public venue page, how they check a date and send an enquiry in three steps, and what reaches the office. Who this is for: Anyone: no sign-in needed. Last checked in release 2026.10.23, on 23 October 2026. Source: https://sportsclubos.net/help/functions/venue-page/ The venue page is the club's public page for function hire. It needs no sign-in. Visitors see each room with its photograph, capacity and features, check whether a date is free, and send an enquiry, which lands on the function board. The office opens it from **The public page** on the board. The club's own website can show the same rooms, calendar and form on its Functions page. ## The rooms Each room the club has switched on is a card with its photograph, a sentence about it, how many it seats and holds standing, and its features, with **Check a date** and **Enquire about this room**. A room switched off stays on the functions that already have it, but is not on the public page. There is no switch for this on the Settings tab yet. There are no prices on the public page. Amounts first appear on the quote, behind the hirer's own link. ## Check a date **Check a date** opens a month for that room. Each day is **Free** ("nothing is booked that day") or **Ask us** ("part of the day may still suit"). A visitor never sees who has a room, or whether a hold is tentative. Choosing a day and pressing **Enquire about …** fills in the form with that room and date. ![The Check a date window for The Sharman Room, October 2026, with arrows for the month before and after. Days that have passed are plain; every other day says Free or Ask us. The 31st is chosen. A key says “Free: nothing is booked that day” and “Ask us: part of the day may still suit”. The button at the foot says Enquire about Sat, 31 Oct.](https://sportsclubos.net/help/img/functions-venue-date-800.webp) *A visitor sees only Free or Ask us, never who has a room, or a price. Shown in release 2026.10.29 · venue.html · as a visitor.* ## The enquiry, in three steps 1. **The occasion:** what it is, the date (with **My date is flexible**), the number of guests, and the start and finish. 2. **The room and what you need:** which room, or **Not sure yet**; food (**Yes, please quote catering**, **I will talk to the caterer myself** or **No food**); drinks (**Guests buy their own**, **A bar tab or a package** or **No alcohol**); and anything else they will need. 3. **About you:** their name, company or group, email and phone, **I am a member of the club**, how they heard, and a note. They press **Send enquiry**. The page says that an enquiry is not a booking, and afterwards thanks them: someone from the club will reply within one working day, the quote will come by email, and the date is not held until that quote is sent. It then says how long the date is held while they decide ("a week" to start with), from the club's own hold rule. ## What reaches the office - A new function under **New** on the board, marked as received from the website, with what they typed. - An email to the people who run functions. - The visitor is emailed a thank-you. A hirer is a contact. An enquiry from an email address the club already holds uses that record; otherwise a new contact is made, tagged **Function hirer**, with no membership. The page says the same to every visitor either way, so it never shows whether someone is already known to the club. Next: [From an enquiry to a quote](https://sportsclubos.net/help/functions/enquiry-to-quote/index.md). ## The club's own details The venue page and the hirer's own quote page take the club's name, and where they say how to reach the club its phone, email and address, from Admin > Settings, **Club** tab. A detail left blank there is left off the pages. How long a quote holds the date comes from **A quote holds the rooms for (days)** on the Functions tab. Before you give out the venue page's address, read it through, and read a hirer's page with **Preview quote**. See [Enter your club's details](https://sportsclubos.net/help/setup/club-details/index.md). > **Your club decides:** its rooms, their capacities and the sentence about each, on Admin > Settings, Functions tab. See [Function settings](https://sportsclubos.net/help/functions/settings/index.md). > **Not built yet:** uploading a room's own photograph.