# Running the bar: roster, till and hours

> For the bar manager: add staff, build and publish the weekly roster, approve hours, and run the till's products, settings and cash-ups.

Who this is for: Anyone with “Run the bar and events roster” or “Approve hours worked” or “Run the till” or “See sales and till sessions” or “Voids, refunds and overrides” (by default: Administrator, Bar Manager, Reporting, Treasurer).
Last checked in release 2026.10.23, on 23 October 2026.
Source: https://sportsclubos.net/help/getting-started/bar-manager/

As bar manager you run the bar's staff and its till: who works when, the hours they worked, what the till sells and at what price, and the cash at the end of each session. The Bar Manager role does all of this by default, and can see the club's functions so the bar can be staffed for them.

## Where things are

When you sign in, Sports Club OS opens your **Dashboard**.

![The side menu for the bar manager: Club with Dashboard, Functions and Staff Roster opened to Weekly roster, Bar and events staff and Hours; POS with Till, Sales, Till sessions, Products and POS settings; and Me with the Staff portal.](https://sportsclubos.net/help/img/gs-bar-manager-menu-800.webp)
*Shown in release 2026.10.23 · Dashboard · as a Bar Manager.*

| In the menu | What it is for |
|---|---|
| Club > Staff Roster > Weekly roster | The week's shifts on a calendar: build, change and publish |
| Club > Staff Roster > Bar & events staff | Your staff: their positions, availability, time off and logins |
| Club > Staff Roster > Hours | Hours staff reported, to check, approve and close each pay period |
| Club > Functions | The club's functions, to see what the bar must staff |
| **POS** > **Till** | The till itself |
| **POS** > **Sales** and **Till sessions** | Every sale, and every session's cash-up |
| **POS** > **Products** and **POS settings** | What the till sells and its prices, licensed hours, accounts, tills and printers |

## 1. Add your staff

Open Club > Staff Roster > Bar & events staff, press **New staff member**, and add each person with their email address, the positions they work and whether they are casual or permanent. Press **Send login invitation** to invite them to sign in. Once they sign in, they set their own availability and answer their own shifts. See [Add staff and invite them to sign in](https://sportsclubos.net/help/roster/staff-and-invitations/index.md).

## 2. Build the week

Open Club > Staff Roster > Weekly roster. Drag a person from the staff list onto a day to give them a shift, or drag down an empty part of a day to make an open shift for that time. A slot holds several people at one time, such as the bar on a busy night. When you pick a slot, the staff free to work it are listed first. Nothing is sent while you build. See [How shifts and slots work](https://sportsclubos.net/help/roster/how-slots-work/index.md) and [Build the week's roster](https://sportsclubos.net/help/roster/build-the-week/index.md).

## 3. Publish it

Press **Publish 6 changes** (the number is how many shifts are new, changed or cancelled). A dialog lists, before anything is sent, each person's new, changed and cancelled shifts and how each will be told. Press it, and each person gets one message for the week asking them to say yes or no. See [Publish the week's roster](https://sportsclubos.net/help/roster/publish-the-week/index.md). Afterwards, each shift shows who has confirmed. Requests for open shifts are approved or declined in the shift's panel, and every message sent is listed in the roster's **Notifications** panel. See [Open shifts and requests](https://sportsclubos.net/help/roster/open-shifts/index.md) and [How staff are told: email, text and My shifts](https://sportsclubos.net/help/roster/notifications/index.md).

## 4. Approve hours

After shifts finish, staff report their hours on **My hours**. Open Club > Staff Roster > Hours to check and approve them, then close the pay period and download the hours file for payroll. Sports Club OS has no pay rates. See [Check and approve hours worked](https://sportsclubos.net/help/roster/approve-hours/index.md) and [Close an hours period and download the hours](https://sportsclubos.net/help/roster/close-a-period/index.md).

## 5. Run the till

- **Products and prices:** add what the till sells, members' prices, happy hours and stock counts on **Products**. See [Products, prices, happy hours and stock](https://sportsclubos.net/help/pos/products/index.md).
- **Settings:** licensed hours, account limits, receipts, and each till and printer on **POS settings**. See [Set up the till](https://sportsclubos.net/help/setup/till/index.md).
- **Cash-ups:** each closed session's count and variance is on **Till sessions**. Check it and sign it off. See [Sign off a cash-up](https://sportsclubos.net/help/pos/sign-off/index.md).
- **Overrides:** voids, refunds and larger discounts need you, signed in or with your 6-digit till PIN. See [Voids, refunds and manager approval](https://sportsclubos.net/help/pos/refunds-and-overrides/index.md).

## Functions

When a function is confirmed, a slot of open shifts for it appears on the weekly roster under the function's name, for the number of staff the function needs. Fill it like any other slot. See [The function's staff on the roster](https://sportsclubos.net/help/functions/roster-slot/index.md).

## Who to ask

- The club's administrator, for logins and roles, and to change what the Bar Manager role may do.
- **Help and feedback**, the button at the top right, for how to do something in Sports Club OS.