# Set your availability and dates off

> Tell the manager when you can work: your regular week, dates you can't work or time off, extra dates you could work, and how you want to be told about shifts.

Who this is for: Anyone with “Own shifts, availability and hours” (by default: Bar Staff).
Last checked in release 2026.10.23, on 23 October 2026.
Source: https://sportsclubos.net/help/me/availability/

**My availability** tells the manager when you can work, so you are rostered for the right shifts. It is also where you choose how you are told about shifts. The manager sees what you set here when building the roster: when they choose a shift to fill, the people free to work it are listed first.

What you can change depends on your staff record. Casual staff set their own regular week and dates off. Permanent staff see the week the manager set for them, and ask for time off.

## Before you start

Your login must be linked to your staff record. Until it is, the page says **Your login isn't linked to a staff record yet. Ask the bar manager to add you with the email address you sign in with.**

## Set your regular week (casual staff)

1. Open Me > Staff portal > My availability.
2. Under **My regular week**, choose for each day **Not available**, **All day** or **Set times**. With **Set times**, choose the times you can work from and to.
3. Press **Save my week**. A message says **Your week is saved**.

![The My regular week card: Monday and Wednesday Not available, Tuesday 4pm to 11pm and Thursday 4pm to 12am as Set times, Friday to Sunday All day, and Save my week.](https://sportsclubos.net/help/img/me-availability-1600.webp)
*Casual staff set their regular week once. It repeats until they change it. Shown in release 2026.10.29 · My availability · as a Bar Staff.*

Set it once. It repeats every week until you change it. Until you save it the first time, the card is marked **Not set yet**.

If you are permanent staff, **My regular week** shows the hours the manager set for you, and says **Your regular hours are set by the manager. Ask them if this needs to change.**

## Dates you can't work (casual staff)

1. Under **Dates I can't work**, choose **From** and **To**. For a single day, leave **To** empty.
2. Type a **Note** if you like, for example "away".
3. Press **Add dates**. A message says **Dates added**, and the dates are listed above the form.

Your dates count straight away: the manager is not asked to approve them. To take dates out, press **Remove** beside them.

## Ask for time off (permanent staff)

1. Under **Time off**, choose **From** and **To** (leave **To** empty for one day) and type a **Note** if you like.
2. Press **Request time off**. A message says **Request sent to the manager**.

The request is listed as **Pending** until the manager approves or declines it, and you are told the outcome by email or text, as you chose. To take back a request still pending, press **Withdraw**.

## Extra dates you can work (casual staff)

For a day you don't normally work but could, for example for a function or to cover someone:

1. Under **Extra dates I can work**, choose the **Date**.
2. Leave **All day** ticked, or untick it and choose **From** and **To**.
3. Press **Add date**. A message says **Date added**.

## How you are told about shifts

Under **How to tell me about shifts**:

1. Your **Email** is shown. To change it, ask the manager.
2. Type your **Mobile** number, if you want texts.
3. Tick **Email me**, **Text me (SMS)**, or both.
4. Press **Save**. A message says **Saved**.

You always see your shifts on **My shifts** as well, however you choose to be told. See [How staff are told: email, text and My shifts](https://sportsclubos.net/help/roster/notifications/index.md).

## What the manager sees

On the weekly roster, the manager sees who is available for each shift from your regular week, your dates off and your extra dates. It is a guide: the manager can still roster you outside it, and you are then asked to say yes or no as usual. The manager's side of this is in [Time off and availability](https://sportsclubos.net/help/roster/time-off/index.md).