# Report the hours you worked

> After each shift, report the hours you worked on My hours, as rostered or with different times, and add work that was not on the roster.

Who this is for: Anyone with “Own shifts, availability and hours” (by default: Bar Staff).
Last checked in release 2026.10.23, on 23 October 2026.
Source: https://sportsclubos.net/help/me/report-hours/

After each shift, you report the hours you actually worked on **My hours**. If it went as rostered, it is one press. The manager then approves your hours on **Hours**, and they go into the club's hours for payroll. See [Check and approve hours worked](https://sportsclubos.net/help/roster/approve-hours/index.md).

## Before you start

Your login must be linked to your staff record. Until it is, the page says **Your login isn't linked to a staff record yet. Ask the bar manager to add you with the email address you sign in with.**

## Report a shift you worked

1. Open Me > Staff portal > My hours.
2. Under **To report**, each finished shift shows its day, **Rostered** with its times and length, and its position. A shift appears here once its finish time has passed.
3. If you worked the rostered times, press **I worked these hours**. A message says **Hours reported**.
4. If you started or finished at other times, or had a break, press **Different times**. Change the **Start** and **Finish**, type your **Break (minutes)**, add a **Note** if it helps, and press **Report these hours**.

![My hours on a phone: To report, then a week with a Tuesday Bar shift of 5.5 hours with a 30 minute break, marked Waiting for approval, with Change and Remove, and the week before marked Approved.](https://sportsclubos.net/help/img/me-my-hours-780.webp)
*Shown in release 2026.10.29 · My hours · as a Bar Staff.*

The shift leaves **To report** and appears in its pay period below, marked **Waiting for approval**. A shift reported with other times shows the rostered times beside yours, for example **Rostered 4pm – 10pm**.

**I worked these hours** reports the rostered times with no break. If you had an unpaid break, use **Different times** and type its length.

## Your reported hours

Below **To report**, your hours are grouped by pay period, newest first, for example **Mon 5 Oct – Sun 11 Oct 2026**, with the period's total hours and how many are waiting for approval. Each entry is marked:

- **Waiting for approval**: reported, not yet approved. You can still press **Change** to correct it, or **Remove** to take it out (a rostered shift then goes back to **To report**).
- **Approved**: the manager has approved it. To change it, ask the manager.
- **Approved and closed**: the pay period has been closed. Nothing in it can be changed by anyone.

> **Your club decides:** whether pay periods are weekly or fortnightly, and the day they start.

## Hours that were not on the roster

For work the manager asked for that was never put on the roster, such as a stocktake:

1. Under **Hours that were not on the roster**, choose the **Date**, the **Start** and **Finish**, and any **Break (minutes)**.
2. Under **What was it?**, say what the work was. It is needed, so the manager knows what they are approving.
3. Press **Add hours**. A message says **Hours added**. The entry is marked **Not on the roster** and goes to the manager to approve.

## What happens next

Whoever approves hours at your club checks and approves them on **Hours** (Club > Staff Roster > Hours), then closes the pay period and downloads the hours for payroll. Sports Club OS records hours only: it has no pay rates and works out no pay.

## If something goes wrong

- **A shift you worked is not under To report.** Only published shifts that have finished appear. If you worked a shift that was not on the roster, add it under **Hours that were not on the roster**.
- **"Those hours have not finished yet. Report them once you have worked them."** The finish time you gave is still to come.
- **"The break is as long as the shift. Check the times."** The break is as long as, or longer than, the time between the start and the finish.
- **"That period has been closed. Ask the manager about these hours."** The pay period has been closed, so nothing in it can be added or changed.
- **"That is too long ago to report here. Ask the manager."** You can report work here for up to 60 days after the day. Older hours are added by the manager.
- **"These hours have been approved. Ask the manager if they need to change."** You can change hours only while they are waiting for approval.