# Raise renewal invoices > Raise renewal invoices in one go for memberships that have ended or end soon. Paying one moves the expiry to the end of the next membership year. Who this is for: Anyone with “Raise invoices and record payments” or “Club settings” (by default: Administrator, Head Coach, Casual Staff, Treasurer). Last checked in release 2026.10.23, on 23 October 2026. Source: https://sportsclubos.net/help/membership/renewals/ The Renewals page lists members whose membership has ended or ends within a window you choose, with the fee each renewal will cost. Tick who to renew and raise all their invoices in one go. A renewal invoice is raised, not sent. ## Before you start - You need to be able to raise invoices. The Administrator, Head Coach, Casual Staff and Treasurer roles can by default. - Renewal fees come from each membership type's yearly fee. Check them first in Admin > Settings, **Membership types** tab. ## Raise renewal invoices 1. Open Club > Invoices > Renewals. 2. Choose the window at the top right: **Expiring in 14 days**, **30**, **60** or **90 days**. It starts at your club's choice. 3. Read the list. For each member it shows their **Membership**, when it **Expires** (in red if it has passed), what it **Renews to**, the **Fee**, and under **Renewal invoice** any invoice already raised for this renewal, with its number and status. 4. Everyone without an invoice is ticked, except members whose invoice **Auto renew and invoice** is about to raise (their **Renewal invoice** column starts with **Auto ·**). Untick anyone not to renew now. The box in the heading ticks or clears everyone without an invoice, Auto members included. 5. Press **Raise 12 invoices · $7,200.00** (the number and total follow what is ticked). Sports Club OS asks, for example, **Raise 12 renewal invoices totalling $7,200.00?** 6. Press **OK**. A message says, for example, **12 renewal invoices raised**, and each member's row shows their new invoice. ## Who is listed - Members whose status is **Active**, including those whose expiry has passed and who show as **Expired**. However long ago it passed, they stay on the list until they are renewed or their status changes. - Not members who are **Suspended**, **Lapsed** or **Cancelled**, or who pay monthly (their invoices come each month), or whose type never expires. - A member who already has a renewal invoice for this renewal cannot be ticked: a renewal is never invoiced twice, whoever raises it. ## What the invoice is - One invoice to each member, for their own renewal, with one line: the type's name, the words "membership renewal" and the dates it covers. - **The full yearly fee, for the whole next membership year, however late it is paid.** For a type with a membership year, it covers the next year to the year's end date. If the old membership ran out a while ago, it covers the membership year that is running now, to its end. For a type that renews on the anniversary of joining, it adds a year to the old expiry date. - It is issued, not emailed. It appears on the member's own pages, and can be printed or saved as a PDF. ## When it is paid Record the payment on the Invoices page as usual. Once the invoice is paid in full, the member's expiry moves to the date under **Renews to**, their status is set to **Active**, and any leaving reason is cleared. Nothing else is needed. ## Members on Auto renew and invoice Those whose invoice Sports Club OS is about to raise are left unticked. **Renewal invoice** says who is on Auto and when: **Auto · 30 Nov 2026**, **Auto · within the hour**, **Auto · earlier unpaid** (an earlier renewal invoice is unpaid, so the next is not raised automatically), or **Auto · left to you** (it ran out more than 90 days ago). Raising one here first is fine. See [Auto renew and invoice](https://sportsclubos.net/help/membership/auto-renew/index.md). > **Note:** The page shows an **Auto** mark beside every member's name, not only those on Auto renew and invoice. Go by the **Renewal invoice** column, or by **How they pay** on the member's page. > **Your club decides:** how many days ahead the Renewals page starts, in **Show renewals this many days ahead** on Admin > Settings, **Club** tab, under **Invoices & renewals**. It starts at 30. A number other than 14, 30, 60 or 90 opens the page at 30. > **Not built yet:** emailing renewal invoices, and reminders. Send each invoice yourself, or let members find it on their own pages. ## If something goes wrong - **"No memberships are due for renewal in that window."** Choose a longer window. - **Fewer invoices were raised than you ticked.** Someone else, or the automatic run, raised some of them a moment before. Their rows show the invoice already raised.