# Paying yearly or monthly: how it works > How monthly membership works beside yearly: the fee, one invoice a month per household, when it is raised and due, access, credit and the timeline. Who this is for: Anyone with “See members and contacts” or “Choose how you pay your membership” or “Club settings” (by default: Administrator, Head Coach, Casual Staff, Reporting, Member). Last checked in release 2026.10.23, on 23 October 2026. Source: https://sportsclubos.net/help/membership/yearly-or-monthly/ Every membership type that expires can be paid once a year. Where the club allows it for a type, it can also be paid by the month instead. Monthly is month to month: a member can go back to yearly at any time, and what they paid and have not used becomes a credit. ## Which types can be paid monthly A type can be paid monthly when the club ticks **Can be paid monthly** on it, in Admin > Settings, **Membership types** tab. A type that never expires cannot be. The monthly fee is the type's **Monthly fee**, or, if that is left blank, a twelfth of the yearly fee to the cent. A new monthly fee applies from the next month invoiced. See [Membership types and the membership year](https://sportsclubos.net/help/membership/types-and-the-year/index.md). ## Paying yearly A yearly member pays one invoice for the membership year. Their renewal invoice is raised by the office on the Renewals page, or automatically for members on Auto renew and invoice. Paying it moves their expiry to the end of the next membership year. See [Raise renewal invoices](https://sportsclubos.net/help/membership/renewals/index.md). ## Paying monthly - **Months are calendar months.** Each month's invoice covers the 1st to the last day of the month. - **One invoice a month for the household.** Everyone in a household who pays monthly is on one invoice, addressed to the head of the household, with a line for each person. See [Households: who pays for whom](https://sportsclubos.net/help/members/households/index.md). - **When it is raised:** Sports Club OS raises each month's invoice 7 days before the month begins, and it is due on the 1st. Nobody has to press anything. - **Who is on it:** only people whose status is Active. Someone Suspended, Lapsed or Cancelled is left off. - **Access:** a monthly member's membership runs to the end of their last month paid, plus 7 days' grace. Their page shows this as **Access until**. Paying a month moves it on; nothing ever moves it back. Only an unbroken run of paid months counts: if a month is missed, paying a later one does not carry them past the missed month. See [Missed monthly payments: what happens and what does not](https://sportsclubos.net/help/membership/missed-months/index.md). - **Part months:** someone who starts, stops or changes type during a month pays for the days, worked out to the day. See [Change how a member pays](https://sportsclubos.net/help/membership/change-how-they-pay/index.md). - **Credit:** credit held for the household is taken off its next monthly invoices, as a line **Credit from your earlier plan**. A month covered entirely by credit is marked paid with nothing to pay, and no payment is recorded, because no money changed hands. > **Your club decides:** which types can be paid monthly, and the monthly fee. The 7 days before the month, the 7 days' grace, and flagging a member after 2 months not paid are the same for every club for now: there is no settings page for them yet. ## Where it shows On the member page, **Overview** tab: - **How they pay** shows **Yearly** and **Monthly**, with the price of each and **How they pay now** on the one they use. For a monthly member: **Paying monthly since**, **Access until**, **Next invoice** (the month and the day it is raised), **Credit held for the household** if any, and who is on the household's invoice. Someone who is not the head sees **Invoices go to** and the head's name. - **Monthly payments** shows the last 12 months and the next 3, oldest first, with a count of each kind at the top. ![The Monthly payments card, "The last 12 months and the next 3": counts of paid, not paid, due and to come, then a timeline: both changed to monthly on 1 July, July to October paid with the day and invoice number, "November 2026 · $70.00 · Due", and December to February each with the day its invoice will be raised. Under it: "Each month’s invoice is raised 7 days before the month and is due on the 1st. Access runs to the end of the last month paid, plus 7 days."](https://sportsclubos.net/help/img/membership-timeline-1600.webp) *One invoice a month for the household, addressed to its head. Shown in release 2026.10.29 · Member page · as an Administrator.* Each month in the timeline says: - **Paid**, with the day it was paid and the invoice number, or **Covered by credit**. - **Not paid**, once its due date has passed: **Was due 1 Sep · 52 days overdue**. - **Due**: raised and not yet due. - To come: the amount at today's prices, less any credit, and **Invoice on** the day it will be raised. Changes of plan are in the timeline too, with who made them (**by the office** or **online**). Press an invoice number to open the invoice. The Members list has a **Frequency** column and a **Payment frequency** filter, **Yearly** or **Monthly**. ## Who chooses - **The office** changes how anyone pays, from their page. Changing it needs the permissions to add and change members and to raise invoices, because it raises and voids invoices. The Administrator, Head Coach and Casual Staff roles have both by default. - **The head of a household** chooses yearly or monthly for each person in it on their own **Home** page. Their change takes effect that day, and they cannot change anyone's membership type. Anyone else in a household sees their own plan. ## What it does not do > **Not built yet:** card payment and direct debit. Monthly invoices are paid like any other invoice, and the payment is recorded on the Invoices page. Sports Club OS does not email invoices or reminders yet. - There is no quarterly payment. - A missed month is flagged, never acted on. - The join form does not offer monthly payment; change how a new member pays after they are elected.