# Sign off a cash-up

> Check each closed till session on Till sessions, its count, variance, sales, tabs and corrections, and sign it off with a note.

Who this is for: Anyone with “Run the till” or “See sales and till sessions” (by default: Administrator, Bar Manager, Reporting, Treasurer).
Last checked in release 2026.10.23, on 23 October 2026.
Source: https://sportsclubos.net/help/pos/sign-off/

Each till session ends with a blind count: the person closing counts the drawer before being told what it should hold. A manager then checks each cash-up on **Till sessions** and signs it off, so every drawer's count has been looked at by someone other than the person who counted it.

## Before you start

- Seeing till sessions is for the Bar Manager, Reporting and Treasurer roles by default. Signing off is for the Bar Manager. Your club can change this on Roles & permissions.
- A session can be signed off once it has been closed on the till.

## Find the sessions to sign off

1. Open POS > Till sessions. It shows the last 30 days; change **From** and **To** for others.
2. The figures at the top show **Open now**, **Not signed off** ("Waiting for a manager"), the **Variance** over the days shown, and the number of **Sessions**. Press **Not signed off** to list only those.
3. Each row shows the till, who opened it and when it closed, the float, what the drawer was **Expected** to hold, what was **Counted**, the **Variance** and the status: **Open**, **Not signed off** or **Signed off**. Rows not signed off have a gold edge.

**Filters** narrows the list by status, till, who opened it and variance (short, over or exact). **Export CSV** downloads the sessions shown.

## Check a session and sign it off

1. Press a session. Its Z read opens in a side panel.
2. Check **The cash drawer**: the float, cash taken, any cash paid in and out, what it **Should hold**, what was **Counted**, and whether it was **Short**, **Over** or **Exact**.
3. Check **Sold**: sales, discounts, refunds, voids, credit topped up, **Charged to accounts**, **Sent to functions** and **Drawer opened with no sale**, with bars by payment method, category and kind of sale.
4. Look at what was left over: **Tabs left open**, **Sold offline** (anything sold offline past an account limit or stock), **Equipment out**, **Payments corrected** and **Cash paid in and out**, each with who and why. The closer's note shows under **Notes and sign-off**.
5. Type a note in **Note with the sign-off** if there is anything to record, for example how a shortfall was explained.
6. Press **Sign off this cash-up**. A message says **Cash-up signed off**, and the session shows who signed it off and when.

![Till sessions with the side panel Reception: Z read open, marked Not signed off. The cash drawer card shows the float, cash taken, should hold, counted and Short -$0.50; the Sold card shows sold, discounts, refunds, voids, credit topped up, charges to accounts, sent to functions and drawer opens. Below are bars by payment method and by category, and at the foot Close and Sign off this cash-up.](https://sportsclubos.net/help/img/pos-sessions-signoff-1600.webp)
*Sessions not yet signed off have a gold edge in the list. Shown in release 2026.10.29 · Till sessions · as an Administrator.*

A session still open shows its **X read so far** instead, and says **It can be signed off once it is closed on the till.** Someone who can see sessions but not sign them off sees **Waiting for a manager to sign it off.**

## What variance means

The variance is what was counted less what the drawer should hold. A negative figure is short, a positive one over. The drawer should hold the float, plus cash taken on the session's sales less change given, less cash refunded from the drawer, plus cash paid in, less cash paid out.

EFTPOS is not counted in the drawer. Compare the session's EFTPOS figure with the terminal's settlement for the day yourself.

## On the Dashboard

The **Bar and shop** widget shows the last cash-up's variance, and, opened out, lists the cash-ups not signed off for a week. See [Your Dashboard and its widgets](https://sportsclubos.net/help/reports/dashboard/index.md).