# Check and approve hours worked > See the hours staff have reported for a pay period, correct them, enter hours for someone, and approve them one at a time or all at once. Who this is for: Anyone with “Approve hours worked” (by default: Administrator, Bar Manager). Last checked in release 2026.10.23, on 23 October 2026. Source: https://sportsclubos.net/help/roster/approve-hours/ After each shift, staff report the hours they worked on their **My hours** page. You check those hours on **Hours**, correct anything that is wrong, and approve them. Approved hours then go into the hours file for payroll when you close the period. ## Before you start - You need to be able to approve hours worked. The Bar Manager and the Administrator can by default. Your club can give it to other roles on Roles & permissions. - Nobody approves their own hours, unless they are an Administrator. Your own hours wait for an Administrator. ## The page Open Club > Staff Roster > Hours. It opens on the pay period you are in, for example **Hours: Mon 19 Oct – Sun 25 Oct 2026**, with the period in figures under it: entries, hours, how many are waiting for approval and how many shifts are not reported. Move between periods with the arrows, or press **This period**. Each person has a block with their hours reported and how many are waiting. Each entry shows the day, the times and any break, what it was (**As rostered**, **Rostered 5pm – 10pm** when the times differ, or **Not on the roster**), the position, the hours and its state: **Waiting for approval**, **Approved** or **Closed**. Times that differ from the rostered times are shown in a different colour. ![The Hours page for Mon 19 Oct to Sun 25 Oct 2026: 2 entries, 10.5h, 2 waiting for approval, 2 not reported, with the buttons Periods, Add hours, Download CSV, Approve all 2 and Close period. Ava Brennan worked 5pm – 10pm, as rostered. Ben Okafor worked 5pm – 10:30pm, rostered 5pm – 10pm, “Stayed to close up”, his times in a different colour. Each is Waiting for approval, with an Approve button. Below, Not reported yet (2) lists Chloe Dawson and Dan Ferreira, each with Enter as rostered.](https://sportsclubos.net/help/img/roster-hours-1600.webp) *Hours that differ from the rostered times stand out. Finished shifts with no hours reported are listed below. Shown in release 2026.10.29 · Hours · as a Bar Manager.* Below, **Not reported yet** lists the shifts that have finished with no hours entered. Each person is reminded once to report them. ## Approve hours - Press **Approve** on an entry. It changes to **Approved**. - Or press **Approve all 3** to approve everything waiting in the period. A message says, for example, **3 approved**. Your own entries are left for an Administrator, and the message says so. **Reopen** on an approved entry puts it back to **Waiting for approval**. ## Correct an entry 1. Press the entry's row. A panel opens with the person's name, the day and its state. 2. Change the **Start**, **Finish**, **Break (minutes)** or **Note**. The panel shows the rostered times. 3. Press **Save**. Under **History**, the panel lists every change: who made it and when, for example **Changed: finish 22:00 to 22:30, note**. Staff see the same history on their own page, with your changes shown as made by the manager. **Delete** removes the entry; a rostered shift then shows under **Not reported yet** again. ## Enter hours for someone - **For a rostered shift:** under **Not reported yet**, press **Enter as rostered**. A message says **Hours entered as rostered**. Open it to correct the times if they differ. - **For work that was not on the roster:** press **Add hours**. Choose the **Staff member** and the **Date**, set the **Start**, **Finish** and **Break (minutes)**, choose a **Position** if there was one, type in **Note** what the work was, and press **Add hours**. ## What happens next When everything in the period is approved, close it: [Close an hours period and download the hours](https://sportsclubos.net/help/roster/close-a-period/index.md). Sports Club OS records hours only. It has no pay rates and works out no pay. ## If something goes wrong - **Approve is greyed for an entry.** It is your own. An Administrator approves your hours. - **"These hours are already approved."** Someone approved them a moment before. Reload the page. - **"Those hours have not finished yet. Report them once you have worked them."** Hours can be entered only once they have finished. - **"Add a note saying what the work was, as it was not on the roster."** Hours that were not on the roster need a note. - **"That period has been closed, so these hours can no longer be changed."** The period is closed. Only the latest closed period can be reopened: see [Close an hours period and download the hours](https://sportsclubos.net/help/roster/close-a-period/index.md).