# Why are days that have passed locked on the roster?

> Nothing on a day before today can be changed, so the roster stays a true record of who was rostered and nobody is told about shifts that are over.

Who this is for: Anyone with “Run the bar and events roster” (by default: Administrator, Bar Manager).
Last checked in release 2026.10.23, on 23 October 2026.
Source: https://sportsclubos.net/help/roster/past-days/

Days before today are locked so that the roster stays a true record of who was rostered, and so that nobody is sent a message about a shift that is already over. Today stays open, including shifts that have already started or finished today.

## What you see

On the Weekly roster, a day that has passed is greyed, with a lock beside its name ("Past: this day can no longer be changed" when you point at it). Its shifts have no edges to drag, its chips have no **×**, and nothing can be dropped or pasted onto it.

Its menus offer only what changes nothing: **Copy** and **Edit details**. Everything else is greyed with the reason, **That day has passed, so its shifts can't be changed.** The same message shows if you try to move a shift onto or off a past day, or use the arrow keys on one.

![The Weekly roster for the week of 19 October 2026, on Friday. Monday to Thursday are greyed, each with a lock beside the day. A right-click menu on Ben Okafor’s Tuesday shift offers Edit details and Copy; Name…, Make it open and Delete shift are greyed, each saying “That day has passed, so its shifts can’t be changed.”](https://sportsclubos.net/help/img/roster-past-locked-1600.webp)
*Days before today are locked. Their menus offer only what changes nothing. Shown in release 2026.10.29 · Roster · as a Bar Manager.*

## What else leaves past days alone

- **Publishing** leaves them out. A draft or an edit left on a day that has passed stays as it is, is not counted and sends nothing.
- **Copy last week**, **Use** on a template and **Discard changes** leave them out, and their message names the days skipped.
- **Discard changes on this day…** is greyed on a past day.

## What still works

- Staff answering their shifts, and reporting the hours they worked, are not roster changes, and carry on as usual.
- Hours are corrected on **Hours**, not on the roster: see [Check and approve hours worked](https://sportsclubos.net/help/roster/approve-hours/index.md).
- You can copy a past shift or slot and paste it on a day still to come.