THE CLUB SYSTEM
Meet your new Sports Club Operating System
Members, courts, staff, functions, the bar and front-desk till, GST and the bank, email, classes, competitions and your website, on one member list with one sign-in. Watch each part working below: the real system, on a made-up club.
ON THIS PAGE
Explore features
Membership ManagementApplications | Invoicing | Renewals | Monthly payments↓
Sport Booking ManagementCourts | Tables | Rooms↓
Staff and VolunteersRostering | Timesheets | Events | Hours export↓
Functions and EventsEvent Management | Billing | Staff Management↓
Point of SaleBar | Tabs | Accounts | Cash-up↓
Finance and GSTBank Reconciliation | GST and BAS | Accounts Export↓
CommunicationsReminders | Newsletters | Marketing↓
Classes & CoachingTimetables | Enrolments | Waitlists | Coach Rolls↓
WebsiteAI Editor | Applications | Enquiries | Classes↓
AI ReportingWidgets | Report Pages | AI Report Assistant↓
Competitions & LeaguesLadders | Leagues | Tournaments | Live Scoring↓
How the parts connectOne member list | Roles | Every change recorded↓Membership Management
Applications, households, invoices and renewals
Bring applications, households, membership records, invoices and renewals together in one place. Members can pay yearly or monthly, renewal invoices can be raised for them automatically, and tag rules keep members’ tags up to date.
Full details of Membership ManagementEnd-to-end membership management. Fully integrated and customisable membership applications, including optional elections, proposers and references.
The real application form and office page, driven by a script. An invented club and applicant; nothing is sent.
Sport Booking Management
Courts and tables, for members and the office
Give members and the office one view of availability, bookings and closures across the club’s sporting facilities.
Full details of Sport Booking ManagementMembers book courts and tables Members book a court or table from a phone or computer, under the club’s own booking rules, and see it on their home page.
The real booking pages, driven by a script. An invented club and members; nothing is sent.
Staff and Volunteers
Rosters, availability, confirmations and hours
Plan shifts around the club’s events, collect availability and confirmations, and review the hours people have worked.
Full details of Staff and VolunteersEffortless staff rostering. Roster regular or casual staff, or volunteers, according to the availability they set, with automatic SMS, app and email notifications and shift reminders.
The real roster and hours pages, driven by a script. An invented club and staff; nothing is sent.
Functions and Events
Enquiries, quotes, deposits and function sheets
Keep function enquiries, quotes, deposits, billing and the function sheet together. Confirming a function puts an open slot for its staff on the roster, and a welcome screen can be made for the club’s TVs.
Full details of Functions and EventsEnquiries and quotes Enquiries arrive from your own website, and quotes are built from your packages and sent in a click.
The real venue, Functions and quote pages, driven by a script. An invented club and hirer; nothing is sent.
Point of Sale
One till for the bar and reception
Sell drinks, food, court time and hire from a tablet that already knows your members. Run tabs, charge to a member’s account, and cash up with a count the manager signs off.
Full details of Point of SaleTabs, rounds and member prices Open a tab under a member’s name, add a round, and repeat the last one. Member prices and happy hours are applied for you.
The real till and Till sessions pages, driven by a script. An invented club and members; nothing is charged, printed or sent.
Finance and GST
GST, the BAS worksheet, bank reconciliation and the export to your accounts
Give every price its GST code and get the BAS worksheet’s figures for each quarter, on a cash or accrual basis. Match the bank statement to the payments it paid for, see income received in advance and this year against last, and export each month for MYOB and your accountant.
Full details of Finance and GSTBank reconciliation Import the bank statement and match each deposit to the payments and till takings it paid for. Nothing is matched until you confirm it.
The real Bank reconciliation page, driven by a script. An invented club, members and statement; nothing leaves this page.
Communications
Newsletters, member emails and staff reminders
Write newsletters and targeted member messages, manage email preferences and see sending results. Staff shift reminders help keep the team informed.
Full details of CommunicationsChoose which members get a message Choose who gets it from your real member list, start from a template, and see it as each person will.
The real Communications pages, driven by a script. An invented club and members; nothing is sent.
Classes & Coaching
Timetables, enrolments, waitlists and coach rolls
Connect the timetable, term enrolments, waitlists and make-ups with a roll coaches can use from a phone.
Full details of Classes & CoachingSet up classes and sessions Make a class once: when and where it runs, who coaches it, its prices for members and visitors, and its booking rules. Every session goes on the timetable, with clashes checked first.
The real Classes page and the class’s public page, driven by a script. Invented club, coach and members; nothing is sent.
Website
Your club’s website, edited in place or by asking AI
Your club’s own website, connected to the club system: the join form, the live classes timetable, and function enquiries with each room’s free days. Edit the page or ask the AI, and the person the club names approves each change.
Full details of WebsiteMake a new page by asking Describe the page you need. The AI editor writes it in your site’s own style, you change anything by hand, and publish it.
A simulation of the website editor, built on the club’s own site. Invented club and page; nothing leaves this page.
AI Reporting
Report widgets, report pages and the AI Report Assistant
Build report widgets and report pages for your members, bookings and money, or start from a template. Ask the AI Report Assistant a question in plain words and get an answer with the figures behind it, and widgets to add.
Full details of AI ReportingAsk the AI Report Assistant Ask about members, bookings or money in plain words. It answers with the figures it used and the assumptions it made, and adds the answer to a report page as a widget.
A simulation of the AI Report Assistant, on a report page of the club’s own. Invented club and figures; nothing leaves this page.
Competitions & Leagues
Ladders, leagues, tournaments and live scoring
Run ladders, box leagues, round robins and knockout tournaments. Score squash, tennis, padel, pickleball and badminton from a phone and follow the action on clubhouse screens.
Full details of Competitions & LeaguesKnockouts, leagues, round robins and ladders Knockout draws with a plate, box leagues, round robins and ladders, for any sport, run by your own volunteers.
The real Competitions page, driven by a script. An invented club and players; nothing is sent.
HOW THE PARTS CONNECT
Every part works from one member list
A member’s bookings, invoices, classes, competition results and email choices sit on their one record. Nobody keeps a second list, and nobody re-types a name.
- Each person sees their part.The committee decides who can do what. A convener sees the ladder, not invoices.
- Every change is recorded.Who did what, and when, is kept.
- On its way.Online card payments and a Xero connection are being built. Until then, payments are recorded against each invoice.
BOOK A WALKTHROUGH
Get a personalised walkthrough and demo
Book a walkthrough and bring the jobs that take your office the longest.