Overview
What Finance does
The treasurer's figures: GST codes and how prices are entered, the BAS worksheet, income in advance, this year against last, and the export to the accounts.
Who this is for: Anyone with “See the finance figures” or “GST codes, price entry and accounts” or “Export income to the accounts” (by default: Administrator, Treasurer).
Finance gives the treasurer and the club's accountant the figures they need from the money Sports Club OS records: which charges have GST in them, the sales side of the BAS, membership income received in advance, this year against last, and each month's income to put into the club's accounts. Every figure is worked out from invoices, payments and till sales already recorded. Finance changes no invoice and no payment.
Who uses it
- The treasurer sees every figure, sets the GST codes, how prices are entered, the BAS settings and the club's accounts, marks BAS periods lodged, and exports each month. The Treasurer and Administrator roles can by default.
- Seeing the figures, changing the settings, and exporting are three separate permissions, so the club can let someone see the figures without changing anything.
Your club can change who does what on Roles & permissions.
Its pages
All are in the Finance section of the menu.
| Page | Where | What it is for |
|---|---|---|
| Finance overview | Income without GST, this financial year so far against the same days last year, and what was invoiced against what was received, month by month. | |
| GST and BAS | G1, 1A and G3 for a quarter or a month, with every sale behind them. Mark a period lodged. | |
| Income in advance | Membership fees received for days still to come, on any day. | |
| Member and visitor income | Income by who it came from: members, guests, visitors and functions. For the accountant. | |
| Export to the accounts | A month's money received, to key into MYOB Business, or as a spreadsheet for the accountant. The club's account codes. | |
| GST and prices | Whether the office types prices with or without GST, the BAS settings, and the GST code of every category, membership type, price-list item and till product. | |
| Bank reconciliation | Matching the bank statement to the money recorded. See What Bank reconciliation does. |
The words it uses
- GST code: what a charge is for GST: Taxable (10% GST), GST-free, Input-taxed, or Not a sale (no GST).
- Including GST and excluding GST: every amount Sports Club OS keeps includes its GST. Figures "excluding GST" take the GST off, as the accounts show income.
- Cash basis and accrual basis: whether GST falls when money is received, or when an invoice is issued.
- Estimated: GST worked out as 1/11 because the record does not say. That is money imported from the system the club used before, and till sales made before GST codes were kept.
- Income received in advance: money received for membership days still to come.
- The club's year: the financial year, starting on the day the club sets for its reports (1 July unless it changes it).
Where the figures come from
Every figure is worked out from the same records, in the same way:
- Money received is every payment recorded on an invoice and every payment taken at the till. Prepaid credit topped up at the till is money held for a household, not a sale, until it is spent.
- Invoiced is every issued or paid invoice, on the day it was issued (or first paid, if that was earlier), and the till's own sales. Drafts and voided invoices are left out. Bar charges to a member's account and a function's bar tab are counted once, through the invoice they end up on.
So the BAS worksheet, income in advance, the overview and the export always agree with each other and with the invoices.
What it does not do
- Sports Club OS lodges nothing with the ATO. The BAS worksheet gives the figures; the treasurer or the accountant checks them and lodges.
- It holds no purchases, so GST on purchases (1B) and expenses are not here.
- It is not the club's accounts. It gives a summary to key into them.
Articles
- How it works: How GST is worked out, and how prices are entered, Income received in advance, Member and visitor income.
- Tasks: Use the BAS worksheet, Export a month's income to your accounts, This year against last, and invoiced against received.
- Questions: Why is the GST a cent different from 1/11?
- Related: Set up GST codes, price entry and your accounts, Invoice line categories and GST codes, What Bank reconciliation does, What Invoices does.
Last checked in release 2026.10.23, on 23 October 2026.