How it works
Function reports
What Function reports show: enquiries, how many were confirmed, booked income, money still to come in, bonds held, lost reasons and room use.
Who this is for: Anyone with “See functions and enquiries” (by default: Administrator, Bar Manager, Functions, Reporting, Treasurer).
Function reports sums up the club's functions over a period: how many enquiries came in, how far they got, the income booked and still to come, and why functions were lost. Open .
The period
Choose one of three:
- Two months back, three ahead (the one it opens on)
- This year
- Ahead
The line under the heading says the dates, for example "Enquiries received and functions held between Mon, 24 Aug and Thursday 21 January 2027."
The figures
| Figure | What it counts |
|---|---|
| Enquiries received | Enquiries in the period. |
| Became confirmed | The share of those enquiries that reached Confirmed, for example 15 of 31. |
| Booked income | The value of confirmed and completed functions. |
| Still to come in | Accepted and confirmed functions, not yet paid. |
| Bonds held | "Not income; shown apart." |
The charts
- How far enquiries got: how many were quoted, accepted, confirmed and completed, and how many were lost and cancelled.
- Booked income by month: by the month the function is held. Bonds are left out.
- Why functions were lost: the reasons chosen, and Hold lapsed for those Sports Club OS released.
- How people heard: from the enquiry's How did they hear?
- Days and nights used, by room: confirmed and completed functions. "A function in the whole clubhouse counts once, against the whole clubhouse."
What these figures are
They are worked out from the functions themselves, as their quotes stand: they are the functions office's view, not the club's accounts. Money received is recorded on each function's invoices, which the club's income figures read. The bond is never counted as income.
Last checked in release 2026.10.23, on 23 October 2026.