Quick start
The treasurer's month
For the treasurer: record payments, reconcile the bank account, check what is owing, then the BAS worksheet and the export to the club's accounts.
Who this is for: Anyone with “Reconcile the bank account” or “See bank statements and the reconciliation” or “See the finance figures” or “GST codes, price entry and accounts” or “Export income to the accounts” or “See all invoices and payments” or “Raise invoices and record payments” or “See sales and till sessions” (by default: Administrator, Head Coach, Casual Staff, Bar Manager, Reporting, Treasurer).
As treasurer you check that the money Sports Club OS records reaches the bank, keep track of what is owed to the club, and give the club's accountant what they need: GST for the BAS and the month's income for the accounts. The Treasurer role does all of this by default. It can see invoices, till sessions and functions, record invoice payments, and read and download reports. It does not see the member list.
Where things are
When you sign in, Sports Club OS opens your Dashboard. Your work is in two sections of the menu:
| In the menu | What it is for |
|---|---|
| Every invoice, and recording payments against them | |
| What is still owing, by how late | |
| The bank statement matched to the money recorded | |
| This year against last, and invoiced against received | |
| The BAS worksheet for each period | |
| Membership paid for time still to come | |
| Income from members, guests and visitors, for the accountant | |
| The month's income to key in, and the accountant's spreadsheet | |
| GST codes, and whether prices are entered including GST | |
| POS > Sales and Till sessions | The till's sales and each session's cash |
| The club's standing figures |
Every week or so: record payments
When money for an invoice reaches the bank, record it on the invoice: open , open the invoice and record the payment, in full or in part. The invoice then shows as paid, and a renewal moves the member's expiry on. See Record a payment.
To charge someone for something Sports Club OS does not invoice by itself, press New invoice on the same page. Under Bill to, type two or more letters of their name, member number or email and choose them. See Raise an invoice.
Every month: reconcile the bank
- Download the month's statement from your bank as a CSV file.
- On , import it. See Import a bank statement.
- Match each bank line to the payment or till takings Sports Club OS recorded, using the suggestions, and explain the rest (spending, bank fees, transfers). See Match and explain bank lines.
- Reconcile to the last day of the month. Sports Club OS checks every line is accounted for and the balance agrees with the statement, then locks the month. See Reconcile to a date, and reopen it.
Reconciliation never changes a payment. A payment that reached the bank but was not recorded is recorded on its invoice first, then matched.
Every month: check what is owing
lists every invoice with something owing, with what is not yet due, due today and overdue. See See what is still owing.
Every month: export the income
On , choose the month and download the monthly summary to key into your accounts, or the accountant's spreadsheet. Each account and GST code is mapped once. See Export a month's income to your accounts.
Every quarter: the BAS
On , choose the period. The worksheet gives the figures for G1, 1A and the GST-free sales, and what is estimated. Lodge the BAS yourself with the ATO, then mark the period lodged in Sports Club OS so its figures are kept. See Use the BAS worksheet and How GST is worked out, and how prices are entered.
At the end of the year
- gives membership paid for time still to come, at any date. See Income received in advance.
- compares this year with last. See This year against last, and invoiced against received.
- gives the accountant the split of income from members and others. See Member and visitor income.
Who to ask
- The club office, for member details.
- The club's administrator, for logins and what the Treasurer role may do.
- Help and feedback, the button at the top right, for how to do something in Sports Club OS.
Last checked in release 2026.10.23, on 23 October 2026.