How to
This year against last, and invoiced against received
Compare income without GST this financial year so far with the same days last year, by stream, and see what was invoiced against received each month.
Who this is for: Anyone with “See the finance figures” or “GST codes, price entry and accounts” (by default: Administrator, Treasurer).
Finance overview answers two questions a treasurer is asked at every committee meeting: how is income going against last year, and is the money coming in as fast as it is invoiced? Every figure excludes GST, as the accounts show income.
Before you start
You need to be able to see the finance figures. The Treasurer and Administrator can by default.
Read the overview
- Open . It opens on this financial year.
- To see an earlier year, choose it under Financial year. The last four years can be chosen.
This year against last
- This year so far: income from the start of the financial year to today, excluding GST. For a year that has ended, The year.
- The same days last year: the same stretch of days a year earlier.
- Change: the difference, and as a percentage. With nothing last year it says Nothing last year to compare.
- By income stream: the same three columns for each stream: Membership and joining fees, each sport's courts, Classes, Functions, Bar, Food, Pro shop and merchandise, Hire, lockers and table time and Other.
This half counts money received, by the day it was paid.
If the club's money records in Sports Club OS begin part way through last year's days, a warning says so, for example Part only: money records begin 25/06/2026, so last year's figures do not cover all of 01/07/2025 to 23/10/2025. Last year's figures are then too low to compare.
Invoiced against received
For each month of the year so far:
- Invoiced: invoices by the day they were issued (or first paid, if earlier), and the till's sales.
- Received: money received in the month.
- Difference: invoiced less received.
- Owed at month end: what issued invoices still owed at the end of the month. Drafts are left out. A voided invoice counts until the day it was last changed, so this figure is close but not exact for a month in which an invoice was voided.
By kind of income gives invoiced and received for the year so far by category: membership, joining fees, court hire and guest fees, bar and so on.
A line at the foot says how much of the income has estimated GST, from money imported from the system the club used before or older till sales.
Things to know
- The financial year starts on the day set for the club's reports, 1 July unless the club changes it.
- Prepaid credit topped up at the till is not income until it is spent, so it is not counted here.
- For what is owed today, invoice by invoice, see See what is still owing.
Last checked in release 2026.10.23, on 23 October 2026.