How it works
Why some figures show "<5"
A group of fewer than five people is hidden from anyone who cannot open the member list, so a figure by age, type or suburb never points to one person.
Who this is for: Anyone with “Committee reports” or “Build reports” or “Club settings” (by default: Administrator, Head Coach, Casual Staff, Sports Convener, Reporting, Treasurer).
A widget that counts people by something that could single one of them out shows a small group as <5 instead of its number, unless you can open the member list. "Two members aged 75 and over" can tell you who they are; "<5" cannot.
When it applies
All three of these must be true:
- You cannot open the member list. Anyone who can see members sees every group, because they can already see each person. The Administrator, Head Coach, Casual Staff and Reporting roles can see members by default; the Treasurer and Sports Convener roles cannot.
- The figure counts people, such as Members, Joined, Left or Average age. A figure of money or bookings is not hidden this way.
- It is grouped or filtered by something that could point to a person: Age band, Gender, Membership type, Suburb, Postcode, Tag or Why they left.
How it works
- Each group of 1 to 4 people shows <5, and is not drawn on the chart.
- If exactly one group would be hidden, the next smallest is hidden too. Otherwise the hidden one could be worked out by taking the others from the total.
- The total is still shown.
- Under the figures the widget says, for example, Groups under 5 people are not shown.
- A hidden group cannot be pressed to list the people in it.
- The same groups stay hidden on a report page shared with you, in a print, and in a download.
For example, a club has 8 Adult members and 3 Junior members. To someone who cannot see members, Members by type shows 11 in all, with Junior as <5, and Adult as <5 as well: otherwise 11 less 8 would give the Juniors away.
Who sees what
The rule is worked out for whoever is looking, every time. The same widget on a shared report page shows every group to someone who can see members, and "<5" to someone who cannot.
What it does not do
- It does not hide anything from people who can open the member list.
- It does not change any record or count: the counts are worked out in full, and the small groups are left out of what is sent to you.
- It does not apply to money, bookings, classes or matches, which are not counts of people.
Last checked in release 2026.10.23, on 23 October 2026.