Conveners

What this role can do

Sports Convener

• Build reports. Make, change and save your own widgets and report pages, on the Reports pages and your Dashboard. You see only the figures your other permissions allow.
• Run competitions. Create and run ladders, box leagues, tournaments and events in any sport: entries, draws, the order of play, correcting or removing any result, and the club's TV screens. Sees members by name, number and rating only.
• Make and change displays. Create the slide shows the club's TVs play (notices, opening times, coming events, advertising), change or delete any of them, upload pictures for them, replace a display's link, and add, remove and set the club's TV screens (putting a competition board on one also needs Run competitions). A display shows nothing of a member beyond what the foyer wallboard already shows, and names a function only if whoever runs functions has switched it on for the screens.

These are the starting roles. The club can change what each role may do on its Roles & permissions page, give a person several roles, and take a role away when they step down. The server checks every request against those roles, so a hidden button is never the only protection. See Roles and their starting permissions.

Articles

• Apply to join the clubFill in the club's join form for yourself, your child or your family, confirm your email address, and what happens until the committee decides.
• Wallboards and putting a board on a TVPreview any competition board live, as a TV shows it, then put it on one of the club's TVs in light or dark, or manage the TVs from TV screens.
• Create a competition and take entriesSet up a ladder, box league, round robin or knockout, add players or let members enter, approve requests, then close entries and make the draw.
• Enter a match resultType in a match's score after it is played. It counts straight away, and either player or the convener can correct it later.
• Events with several grades and sportsAn event is one tournament made of several competitions, a grade or a sport each, sharing one page, one wallboard and one order of play per sport.
• Ladders, boxes, round robins and knockoutsThe four kinds of competition, how each is made and moves, its rules and their defaults, and the scoring each sport can use.
• Set match times in the order of playGive matches a day, time and court: let Sports Club OS fill a day, then drag matches to move or swap them, or set one match's time from the match itself.
• What Competitions doesLadders, box leagues, round robins, knockouts and events in six sports, with results, club ratings, scoring on a phone and wallboards.
• Prepare and print scoring codesMake a scoring code for every match ready to play, or for one day's order of play, and print them as cards to put at the courts.
• Club ratingsHow the club rating for each sport starts, moves with every result and seeds draws, and the results file a convener can download for rating services.
• Score a badminton match on a phoneScore a badminton match rally by rally, with the service court, doubles positions, lets, faults, cards, the interval and the change of ends.
• Score a match point by point on a phoneScore a match at the court on a phone, one press a rally, with the warm-up clock and the toss. The court's TV and the wallboards follow every press.
• Score a pickleball match on a phoneScore a pickleball match rally by rally, with the three-number call, first and second server, side outs, time-outs, faults and the change of ends.
• Score a tennis or padel match on a phoneScore a tennis or padel match point by point, with the serving half, faults and lets, deuce, no-ad and Star Point, tie-breaks, changeovers and doubles order.
• Score or watch a match with its codeAnyone with a match's scoring code (GPHC-7K3M) or its QR code can score it on their phone, signed in or not. The first phone scores; the rest watch.
• Choose the club's scoring rulesThe Scoring tab of Settings: which sports are offered, each sport's built-in rules, the older rules the club can offer, and the default for a new competition.
• A function welcome slideWelcome a function's guests on the club's TVs on its day - its name, occasion, rooms, date, times and a line of welcome - and what a TV shows and never shows.
• Make a displayMake a slide show for the club's TVs from a ready-made start: messages, pictures, opening times, coming events, courts now and classes today.
• What TVs and Displays doesPut notices, opening times, coming events, courts, classes and function welcomes on the club's TVs, and choose what each TV shows.
• Set up a TV and choose what it showsAdd each of the club's TVs to Displays, open its link once on the TV, then choose what it shows from Sports Club OS. Each card previews what it plays.
• Running a competitionFor conveners: create a competition, take entries, make the draw, set the order of play, follow the results and put the boards on the club's TVs.
• Find your way around: the menu, search and your account menuHow the side menu, the search box, the breadcrumb and your account menu work, and why your menu may differ from someone else's.
• Ask Help and feedback, or tell the club what you noticedThe Help and feedback button answers questions about using Sports Club OS and takes your feedback, which is kept only when you save its summary.
• I can't sign inWhat to check when you cannot sign in to Sports Club OS, from the email address you use to a lost authenticator app, and who can help.
• Why is my menu different from someone else's?The menu shows only what your roles allow, so people with different roles see different menus. Here is what else changes what you see, and what to do.
• How roles and permissions decide what you seeWhat a role is, how a person can hold several, how members fit in, and how the club decides what each role may do.
• Sign in, and reset a forgotten passwordSign in to Sports Club OS, choose a password the first time, enter a two-factor code, reset a forgotten password, or make a login as a member.
• What Sports Club OS isClub management software for member sports clubs: what it covers, who uses it, how it works, and what is not built yet.
• Change your password and turn on two-factor sign-inChange your password, and turn two-factor sign-in with an authenticator app on or off, on the Password & two-factor page.
• GlossaryThe words Sports Club OS uses, from account and awaiting renewal to widget and Z read, each in a sentence or two with where to read more.
• Keyboard shortcutsEvery keyboard shortcut in Sports Club OS, page by page: search, menus, the roster, Make booking, the till, the website editor, the boards and more.
• What is not built yetEverything a club might expect from Sports Club OS that it does not do yet, part by part, and what to do instead.
• Which release you are on, and what a screenshot's release line meansEach version of Sports Club OS has a release name, shown in your account menu, and every Help article and screenshot says which release it shows.
• Emails and texts Sports Club OS sendsEvery email and text message Sports Club OS sends, what makes it go, who gets it, and what is never sent, part by part.
• Every status, in one placeThe statuses of members, invoices, bookings, shifts, hours, applications, functions, classes, messages, till sales and the rest, as the screen shows them.
• What Sports Club OS keeps, and who can see itWhat Sports Club OS keeps about members, staff and the club, who can see each part, what is never kept, and what each AI feature is sent and keeps.
• Your Dashboard and its widgetsChoose which widgets your Dashboard shows, put them in your own order, open one out for more, and add ready-made reports. Your layout is yours alone.
• Make your own widgetChoose a figure, how to group and filter it, the period and how it looks, with a live preview; then press a bar to list the rows behind it.
• What Reports doesThe club's figures: Committee reports, your own Dashboard of widgets, report pages to keep, print and share, and the AI Report Assistant.
• Why do two reports give different totals?Two figures that look alike usually count different things, over different days, or for someone who sees different groups. How to find which.
• Report pages: make, share, print and downloadMake a page of widgets from a template or a blank page, share it with roles, print it, or download its figures and the rows behind them.
• Why some figures show "<5"A group of fewer than five people is hidden from anyone who cannot open the member list, so a figure by age, type or suburb never points to one person.
• Set up competitions and reportsGive conveners and the committee their roles, set what "this year" means in reports and the smallest group shown, and start the committee's report pages.
• Set up the club's TVsPut each of the club's TVs on Displays, open its link once on the TV, choose what it shows, and decide how members' names appear on the court boards.